Calyx & Cabana

Wedding WeekCountdown

A considered, week-by-week plan for the final stretch — so nothing slips, and you arrive at the aisle composed, present, and ready.

00

Your Details

Wednesday, August 19, 2026

41
Days
06
Hours
27
Minutes
32
Seconds

You're in the home stretch.

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Overall Progress

0%

0 of 149 tasks complete

I

30 Days Out

The foundation month

0 / 69
II

7 Days Out

Vendors, wedding party & personal

0 / 19
  • 01Confirm every vendor's arrival time, setup location, venue access needs, and emergency contact — compile everything into one shared Google Sheet and give it to your designated point-person
  • 02Confirm your floral designer, rental company, DJ, and cake maker all have early venue access confirmed for delivery and setup — not assumed
  • 03Submit the final guest count to both the venue and caterer — miss the deadline and you may be locked into paying for the higher number you originally quoted
  • 04Pre-pay any outstanding vendor balances so you are not handling money on the wedding day
  • 05Confirm vendor meals and each vendor's dietary restrictions — after 13 hours on their feet they need a real meal and 20 minutes off
  • 06Review your venue's noise curfew and end-of-night rules one final time — know exactly what time music must stop and whether there is a penalty for running over
  • 07Confirm the ceremony sound system: who is managing the microphone, music cues, and any audio transitions
  • 08Connect with your wedding party, ushers, and VIP guests to confirm everyone's day-of duties — give them a written copy, not just a verbal rundown
  • 09Check in with everyone giving a speech — ask them to have a printed backup copy, not just notes on a phone
  • 10Call every outstanding RSVP you have not heard from — phone calls, not texts
  • 11Send a final reminder to all guests: parking, dress code, ceremony start time, the exact venue address (not just the venue name), and any venue-specific logistics
  • 12Assign a photo round-up person for formal portraits — their only job is gathering the right family members so you are not shouting names yourself
  • 13Drop off welcome bags to guest hotels and confirm the hotel has distribution instructions for check-in
  • 14Set your out-of-office email and update your voicemail for the honeymoon period
  • 15Break in your wedding shoes — wear them around the house and practice dancing in them
  • 16Get your mani-pedi and bring your partner so all hands look polished for ring photos
  • 17Check the weather forecast and activate the backup plan with all vendors if conditions look uncertain
  • 18Steam the dress and suits — do not leave this for the morning of
  • 19Confirm transportation logistics end to end: bridal car, guest transportation, arrangements for elderly or mobility-impaired guests, and the time of the last shuttle of the night
III

5 Days Out

Assign everything

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  • 01Decide in writing who takes home the guest book, who returns centerpiece rentals to the florist, who takes leftover cake, and who saves the cake top for the first anniversary — tell each person directly
  • 02Assign someone to pack up all gifts and belongings at the end of the reception — including toasting flutes, cake-cutting utensils, and the cake top
  • 03Hand the gratuity envelopes to your designated tip distributor and confirm they know who gets what and when
  • 04Assign someone to return all rental items and tuxedos the morning after the wedding
  • 05Name the person handling all end-of-night logistics: card box collection, décor takedown, and loading the car — these need a named owner, not an assumption
  • 06Scope out late-night bars or spots near your venue so guests who are not ready to leave have somewhere to go
  • 07Confirm the post-reception plan for you and your partner: where are you going, how are you getting there, and is your luggage already there
  • 08Confirm flower pickup or delivery logistics — some florists require you or your MOH to collect bouquets, boutonnieres, and flower crowns from the shop
  • 09Share the master day-of timeline with every vendor — their arrival time, location, and contact person all in one document
  • 10Pack the complete wedding day emergency kit: safety pins, fashion tape, stain remover pen, needle and thread, band-aids, pain relievers, antacids, bobby pins, hairspray, tissues, breath mints, deodorant, and clear nail polish
  • 11Pack getting-ready snacks, water, and drinks for the bridal suite so nobody has to leave the morning of
  • 12Wrap or finalize gifts for your future spouse, wedding party, and parents
  • 13Confirm the rehearsal dinner timing, location, and who is attending
  • 14Give the wedding bands to the best man or a designated ring-holder at the rehearsal dinner — not the morning of
  • 15Get to bed at a reasonable hour after the rehearsal dinner — it is the most underestimated night of the entire week
IV

3 Days Out

Pack the venue box

0 / 8
  • 01Finalize and deliver the venue box to your on-site coordinator with written setup instructions attached — use clear labeled tubs so everything can be repacked at end of night without you present
  • 02Double-check who is responsible for providing plates, napkins, flatware, bar cups, ice, and leftover containers — at DIY or barn venues this falls between the cracks every time
  • 03Confirm who is handling bar service items: cups, ice, cocktail napkins, and straws
  • 04Bring a pen to the ceremony to sign the marriage license — no pen means no signed license
  • 05Gather your something old, something new, something borrowed, and something blue — confirm all pieces are physically in your possession today
  • 06Proofread the wedding rings — confirm any engraving is spelled correctly
  • 07Do a personal walkthrough of the ceremony and reception spaces if your venue allows early access — catch setup errors while there is still time to fix them
  • 08Confirm the rehearsal: who attends, what time, what location, and that the marriage license is coming with you to hand to the officiant or coordinator
V

1–2 Days Out

The night before

0 / 15
  • 01Lay out everything you are wearing and check it against a written list: dress, jewelry, shoes, and the correct undergarments for your specific gown — do this the night before, not the morning of
  • 02Charge all devices overnight and pack chargers for the getting-ready location
  • 03Confirm the correct audio cable or connection type for any playlist you are providing to the DJ or band
  • 04Print the master vendor contact list and hand it to your point-person tonight — every logistics question goes to them, not to you
  • 05Confirm end-of-night transportation: your pickup time and the last shuttle time for guests
  • 06Ask your assigned people to confirm they are handling: luggage to the hotel, hired item returns the next morning, and gift collection at the end of the night
  • 07Write the exact wording for your officiant or a sign asking guests to keep phones away during the ceremony — put this in writing tonight
  • 08Write your letter to your partner if you plan to exchange notes before the ceremony — do not leave this to the morning of
  • 09Pack your jewelry, shoes, and accessories in the bottom of the dress bag so everything travels together and nothing gets separated
  • 10Confirm who is walking whom down the aisle and in what order — brief everyone tonight
  • 11Make sure all readers and performers have printed copies of their scripts, not just phone notes
  • 12Eat a solid dinner — nerves eliminate appetite the morning of, so fuel up tonight
  • 13Keep alcohol intake low — puffy, tired eyes the morning after are difficult even for excellent makeup artists
  • 14Follow your usual skincare routine and get to bed early
  • 15Confirm your getting-ready start time allows at least 15–30 minutes of buffer before hair and makeup begins
VI

Morning Of

The day

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  • 01Confirm one person has the marriage license and knows it must be signed at the ceremony
  • 02Confirm the rings are with the right person — check at the getting-ready location, not at the altar
  • 03Eat something and drink water before getting dressed — lightheadedness during vows from not eating happens more than couples expect
  • 04Pop champagne outside the bridal suite — not near the dress
  • 05Give the printed vendor contact list to your point-person — every logistics call goes to them for the rest of the day
  • 06Confirm with the DJ or band that the processional music is cued and tested
  • 07Check that the cake has arrived and is set up correctly before the ceremony — not at dessert time
  • 08Check that all boutonnieres have been delivered and are with the right people
  • 09Visit the restroom before getting into your dress
  • 10Check the weather one final time and activate the backup plan if conditions have changed
  • 11Schedule a private moment with your partner before the ceremony — a first look, an exchanged letter, or a quiet minute; this is the single most-reported thing couples wish they had done
  • 12Drink water consistently throughout the morning — easy to forget during hair, makeup, and photos
  • 13Let someone else handle every logistics question from this point forward — that is what you set up the point-person and three delegates for
VII

After The Wedding

You're married — now do these

0 / 10
  • 01Save the top tier of the cake for your first anniversary — confirm your end-of-night person has it before you leave the reception
  • 02Back up all photos and videos — request RAW files from your photographer and store them in at least two separate locations immediately
  • 03Arrange dress cleaning and preservation within one to two weeks — stains set quickly and most preservation shops have a short intake window
  • 04Return all rental items: specialty linens, equipment, centerpiece vessels — confirm this has been done by your assigned person
  • 05Begin the name-change process: start with your Social Security card and driver's license, then work outward to bank accounts and passport — wait until after the honeymoon if traveling immediately
  • 06Send thank-you cards within three months — mention the specific gift and how you plan to use it; start writing within days of returning home while memories are fresh
  • 07Leave vendor reviews within six months — honest online reviews are the most valuable thank-you you can give the people who made your day happen
  • 08Store all vendor contracts, receipts, and the signed marriage license in one place — you will need these documents
  • 09Schedule a low-key first week back from the honeymoon — the post-wedding slump is real and almost never planned for
  • 10Decompress together — you just pulled off the hardest logistical event of your lives; acknowledge it

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